Whitepaper
5 AI workflows for SMEs
You don’t need an AI project, a budget or developers, just five recurring office tasks and a clean workflow for each. Inbox, documents, meetings, research, marketing: ready to start with ChatGPT, Copilot & Gemini. Save time this week, without a single line of code.
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What you'll take away
Five workflows, ready to go
Inbox, documents, meetings, research and marketing: a step-by-step guide for each, with a ready-made example prompt to copy.
No in-house developers needed
Everything runs in the browser with ChatGPT, Copilot & Gemini. No code, no interface, no integration project: the three steps template › prompt › cross-check.
Privacy & EU AI Act covered
Which data may go into which tool, how to bring shadow AI into the open, and what the AI literacy obligation in force since February 2025 means for you.
A checklist for this week
One workflow, one tool, one template, one test week: a concrete 5-step plan to get started instead of a big AI project.
What 5 AI workflows for SMEs is about
What it’s about
The leverage isn’t in the big project
The biggest time savings from AI aren’t in an elaborate rollout, but in five small office tasks that eat up time every day in every SME: emails, quotes and letters, meeting minutes, research and marketing copy. Set them up once as a clean workflow (a template, a good prompt, a quick cross-check) and each person saves several hours a week. Measurably, starting now, in the browser.
This whitepaper is the no-code first step towards AI automation: it shows what one person can do straight away with standard tools such as ChatGPT, Microsoft Copilot and Google Gemini, without in-house developers. A clear position: AI writes drafts, not final results. The human cross-check remains mandatory, and customer data does not belong in a public chat.
What to expect
25 pages with five ready-made workflows, step-by-step instructions and example prompts, the data and privacy rules (GDPR, shadow AI, EU AI Act) and a 5-step checklist to get started this week. Every figure comes with a named, dated source: Bitkom 2025, Microsoft Work Trend Index 2025, and the MIT and Harvard/BCG productivity studies.